Privacy Policy

This Privacy Policy (GDPR and DPA 2018) (UK) applies to Spaces International Website

BY ACCESSING OR USING THIS WEBSITE, YOU UNCONDITIONALLY ACCEPT AND AGREE WITHOUT LIMITATION OR QUALIFICATION TO THE TERMS AND CONDITIONS OF THIS PRIVACY POLICY. IF YOU DO NOT AGREE WITH THE TERMS AND CONDITIONS OF THIS PRIVACY POLICY, PLEASE DO NOT PROCEED FURTHER TO USE THIS WEBSITE.

Privacy Policy

Last updated: August 30, 2020

Interpretation

  • All references to the masculine shall include the feminine and all references, to the singular shall include the plural and vice-versa.
  • All references to volunteer/client/customer whether masculine or feminine include references to non-individuals also unless repugnant to the context thereof.
  • Any reference to any statute or statutory provision shall be construed as including a reference to any statutory modifications or re-enactment therein from time to time.
  • Headings are for ease of reference only.

This Privacy Policy explains how information about you is collected, used and disclosed by Spaces International when you use the https://spacesinternational.com/ Website. By accepting our Privacy Policy, you agree to let Spaces International collect, use and disclose information about you in accordance with the purposes listed below.

We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the policy and, depending on the specific changes, we may provide you with additional notice or require a renewed consent (e.g., by adding a statement to our website’s homepage). We encourage you to review the Privacy Policy whenever you access the website to stay informed about our information practices and the ways you can help protect your privacy.

The terms “we”, “our” and “us” refers to Spaces International and its affiliates, and the term “you”, “your” or the “users” refers to you, the users of the Website. Please note that those capitalized terms not defined herein, shall have the same meaning ascribed to them in the Terms of Use applicable to the Website.

Applicable Law

This Privacy Policy is General Data Protection Regulation (GDPR) compliant, which is designed to protect Personal Information; other relevant laws applicable in UK, and the Company policies.

Spaces International recognizes the importance of maintaining your privacy. We value your privacy and appreciate your trust in us. This Policy describes how we treat user information we collect on https://spacesinternational.com/ and other offline sources. This Privacy Policy applies to current and former visitors to our website. By visiting and/or using our website, you agree to this Privacy Policy.

https://spacesinternational.com/ is a property of Spaces International a CIO registered with the Charity Commission for England and Wales – Charity number: 1191419.

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

1. Information we collect

We use different methods to collect data from and about you including through:

  • Direct interactions
    You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
  • apply for our products or services;
  • making a donation
  • create an account on our website;
  • subscribe to our service or publications;
  • request marketing to be sent to you;
  • enter a competition, promotion or survey; or
  • give us feedback or contact us.
  • Automated technologies or interactions
    As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using third-party cookies or server logs and other similar technologies. 

We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.

Technical Data from analytics providers [such as Google Analytics based outside the EU];

We use tracking tools like Google Analytics for collecting information about your usage of our website.

Contact information.

We might collect your name, email, mobile number, phone number, street, city, state, pincode, country and IP address.

Information you post.

We collect information you post in a public space on our website or on a third-party social media site belonging to https://spacesinternational.com/

Other information.

If you use our website, we may collect information about your IP address and the browser you’re using. We might look at what site you came from, duration of time spent on our website, pages accessed or what site you visit when you leave us. We might also collect the type of mobile device you are using, or the version of the operating system your computer or device is running.

2. Sharing of Information

With Service Providers

We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to show advertisements to You, to help support and maintain Our Service, to contact You, to advertise on third party websites to You, after You visited our Service or for payment processing.

With Affiliates

We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.

With Business partners

We may share Your information with Our business partners to offer You certain services or promotions.

3. Third Party Sites

If you click on one of the links to third party websites, you may be taken to websites we do not control. This policy does not apply to the privacy practices of those websites. Read the privacy policy of other websites carefully. We are not responsible for these third party sites.

4. Retention of Information/Data

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances you can ask us to delete your data: see your legal rights below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

If you wish to exercise any of the rights set out above, please contact us on admin@spacesinternational.com.

5. Opting Out

You can ask us to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences OR by following the opt-out links on any marketing message sent to you.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of registration as an Ally or participation in the Safe Spaces Group.

6. Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see the Cookie Policy.

7. Change of Purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

8. What we may need from You

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

9. Grievance Redressal

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Email ID: admin@spacesinternational.com

Visitors/Volunteers/Clients/Customers shall have expressly consented to the terms of this Policy if they enter and use this website or only other online services or provide any information while transacting with us.

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email: admin@spacesinternational.com

By Contact Form

11. Amendments/Modifications

This Privacy Policy available on our website is current and valid. However, Spaces International reserves the right to amend/modify any of the sections of this policy at any time and the visitors/volunteers/clients/customers are requested to keep themselves updated for changes by reading the same from time to time.

12. Updates to this Policy

This Privacy Policy was last updated on 30.08.2020. From time to time we may change our privacy practices. We will notify you of any material changes to this policy as required by law. We will also post an updated copy on our website. Please check our site periodically for updates.

13. Jurisdiction

If you choose to visit the website, your visit and any dispute over privacy is subject to this Policy and the website’s terms of use. In addition to the foregoing, any disputes arising under this Policy shall be governed by the laws of UK.

GLOSSARY

LAWFUL BASIS

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data, where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data. You have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.